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Workplace Inspection Checklist 1

(Common Areas, Teaching Rooms, Libraries and Offices)

|Building | |Room number(s) and name(s) | |

|Department/Faculty | |

|Inspection date | |Date of report | |

|Inspection team |1 |2 |3 |

| |Minimum of two people:- Safety coordinator /Technician/Manager /Union Representative |

Instructions:

• This inspection form applies to areas such as; lecture theatres, teaching rooms, libraries, offices, staff kitchens and common rooms, corridors and reception spaces. Use Workplace Inspection Checklist 2 for Laboratories, science stores etc, Workplace Inspection Checklist 3 for Workshops and

Studios and Workplace Inspection Checklist 4 for Cold rooms, tissue laboratories etc.

• If the item is not relevant for that particular area, write NA (Not Applicable) in the ‘check’ box.

• If there are no problems under a particular item, tick the ‘check’ box (().

• If there is a problem, put a cross in the ‘check’ box (X) and in ‘Comments’ a brief description what is wrong

• If you do sort it out immediately, still describe the problem and what you did and tick the relevant box if further action is required

• After the inspection, send the checklist to your Line Manager/safety coordinator, who will track the actions and send a copy to the K Drive – Health & Safety Coordinators section.

Item |No Action

Green |Action

Amber |Urgent Action

Red |Comments | |Slips Trips and Falls | | | | | |1 |Floors and stairs in good condition and have even surfaces (no cracks or holes)

| | | | | |2 |Carpeting is securely fitted, with no loose ends

| | | | | |3 |Area is generally tidy and the floor free of clutter

| | | | | |4 |Are spills cleaned up immediately by everyone

| | | | | |5 |Do water machines/machinery leak | | | | | |6 |Are there any trailing leads that pose a trip hazard

| | | | | |7 |Walkways, landings and corridors clear of obstructions and trip hazards (e.g. cables)

| | | | | |8 |Is there enough storage space and shelving is available

| | | | | |9 |Are waste disposal facilities suitable for the area

| | | | | |10 |Do stairwells have securely fixed handrails

| | | | | |Fire Safety |No Action

Green |Action

Amber |Urgent Action

Red |Comments | |11 |Are all employees and contractors fully aware not to block or store materials in front of or behind fire exits

| | | | | |12 |Fire doors and exits clearly marked, kept clear on both sides at all times, never left open

| | | | | |13 |Fire extinguishers present in marked locations and display a current inspection label/tag?

| | | | | |14 |Emergency exit signs in place and show correct routes, with no conflicting signage?

| | | | | |15 |Can final fire exit doors be opened from the inside (not padlocked)

| | | | | |16 |Fire doors should NOT be wedged open, battery operated ‘Dorlocks’ are permitted

| | | | | |17 |Are fire door viewing panels kept clear? Paper covering on the corridor side of viewing panels is permitted

| | | | | |18 |Is the emergency fire and evacuation procedure displayed next to call point(s)

| | | | | |19 |Are the alarm signals clearly audible? and not too loud

| | | | | |20 |Have employees been instructed in the fire evacuation procedures in the event of an emergency?

| | | | | |21 |Are Personal Emergency Evacuation Plans in place for people with disabilities

| | | | | |22 |Is the Assembly point signage clear and visible

| | | | | |23 |Can fire doors open easily and close fully? And is the self closer working correctly?

| | | | | |24 |Are there fire marshals on each floor/area

| | | | | |25 |Does the building have a Fire Liaison Officer

| | | | | |26 |Do kitchens contain a fire blanket

| | | | | |Equipment |No Action

Green |Action

Amber |Urgent Action

Red |Comments | |27 |Projection screens are securely fixed to the wall/ceiling

| | | | | |28 |In general electrical equipment bears a current inspected/ tested label and is not obviously damaged (including extension leads)

| | | | | |29 |All power sockets and switches are in good condition (not loose or damaged)

| | | | | |30 |Microwave ovens have been regularly tested for leaks

| | | | | |31 |Extension leads are not overloaded or daisy chained

| | | | | |32 |Furniture is stable and undamaged

| | | | | |33 |Equipment (Stepladders, Kickstools) used to access equipment stored correctly

| | | | | |34 |Is working at height equipment correctly tagged and displays a current inspection in date?

| | | | | |35 |All office workstations have been assessed by the user

| | | | | |36 |Each filing cabinet can only have one drawer open at a time

| | | | | |37 |There is no unwanted (obsolete or damaged) equipment

| | | | | |38 |Manual handling aids (trolleys, sack trucks etc.) are in good condition, inspected and labelled

| | | | | |39 |Have risk assessments been done and are control measures being implemented

| | | | | |

Item |No Action

Green |Action

Amber |Urgent Action

Red |Comments | |General area | | | | | |40 |Is lighting adequate and operational?

| | | | | |41 |Sufficient plug sockets. Broken sockets or overloaded

| | | | | |42 |Heating is adequate for the area and use within the area

| | | | | |43 |Air conditioning is adequate and blows in the correct direction. The thermostat is fully functioning

| | | | | |44 |Windows are suitable and not draughty. Closures and safety catches are working correctly

| | | | | |45 |Blinds are fully functional and not broken or missing sections

| | | | | |46 |Layout of furniture area is adequate and allows plenty of space between objects

| | | | | |47 |Shelving and storage is sufficient. Shelving is not too high or overloaded

| | | | | |48 |The doors are fully functioning. Door furniture in tact an fully operational

| | | | | |49 |Is there any Asbestos Containing Materials (ACMs), in the area? and is the Estates warning signage in place – See guidance note

| | | | | |50 |Are noise levels adequately controlled?

| | | | | |51 |Ceiling tiles missing or damaged, showing signs of dampness or mould

| | | | | |52 |Walls showing damage, dampness or mould

| | | | | |53 |Waste removal adequate. Recycling bins provided

| | | | | |54 |Accommodation for clothing. Suitable hangars, coat rack provided

| | | | | |55 |Sufficient floor space/dimensions. To allow people to move around with ease

| | | | | |56 |Furniture is stable and undamaged

| | | | | |

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